How To Record Insurance Claim Payment In QuickBooks?

How To Record Insurance Claim Payment In QuickBooks?

Well, we all know the increasing usage of technology in the present world. And, you guys feel even more shocked when you know that the concept of technology was also added into the insurance field, as some software and tools are available to make a claim online and get paid instantly quickly.

Here in this article, we will talk about one such software, named QuickBooks, by which we can make our payment process more manageable. So, could you stay in touch with our article and read it carefully?

Let’s start the article’s discussion by knowing the actual meaning of Insurance Payment. 

What is Insurance Payment?

Insurance Payment is an agreement in which the policyholder will have to pay several fixed amounts to their insurance company, and against which your company will pay you back when any unpredictable situation arises.

Business people mainly use this insurance payment to protect their businesses from unpredictable situations.

 Now, after having a basic idea about the Insurance Payment, let’s take some information related to QuickBooks too.

What is QuickBooks?

QuickBooks is a newly developed software that- primarily focuses on making your accounting process efficient and quick without errors. And the main thing about the QuickBooks software is that it is straightforward to understand, even for those needing accurate accountancy knowledge.

Anyone can use QuickBooks, whether they have small or medium-scale businesses, as it will help the business person track their expenses efficiently. 

Other than this, with the help of QuickBooks, the businessman quickly knows whether their business is making a profit or loss. QuickBooks also has some personal benefits, like it is also helpful for managing personal financial records.

With the help of QuickBooks, one can easily track your business cashflows and know whether it is making a profit or loss. 

Now, let’s take a quick look at some of the advantages and disadvantages of QuickBooks Software.

Advantages and Disadvantages of QuickBooks:


  • It is easy to understand and use.
  • It provides accurate accounting reports to its users.
  • You can easily access the QuickBooks software using any device, such as a tablet, Mac, computer, etc.
  • It easily integrates with other systems, too.


  • Lack of industry and business-related features.
  • Needing the proper invoice designing tools.
  • There is a member’s limitation to access the software.
  • You can only send a fixed amount of transactions at a particular period.

Now, after knowing the merits and demerits of QuickBooks, let’s look at how to record an Insurance claim with the help of QuickBooks.

Ways to Record Insurance Claim Payment in QuickBooks:

Now, in case you want to record an insurance claim by using the QuickBooks software, here we are sharing some of the basic steps that everyone must have to follow, such as;

  • The very first thing is to create an account in QuickBooks.
  • Then, the second step is to select the many of the Chart of Accounts, which will be given in the left-side corner of the website.
  • Afterward, click on a New menu in the upper right of the account window.
  • Now, go into that menu, and select the account you wish to open by pressing the account types.
  • Then, you need to select the suitable category options.
  • You need to add a particular term to detect your account.
  • Also, fill all the other remaining boxes with the appropriate information.
  • The last step is to click on the save and close button.

Other than this, if you want to make any manual transaction for any insurance claim, you can also use the below process. Through this, you can efficiently complete a transaction quickly and successfully;

  • The same step to make a manual transaction is to navigate the transaction.
  • Then, select the add transaction option.
  • Add the transaction details, like the amount, date, time, etc.
  • Then, select the particular category from the category and tag options.
  • Choose the insurance type appropriately.
  • Then, click on business insurance.
  • The last step is to click on the save button.

So, there are two ways by using which you can easily record the Insurance Claim Payment in your QuickBooks software.

Final Words:

The main reason behind writing this article is to inform people of the latest facilities that technology provides us. QuickBooks is one of the newly invented software whose primary focus is to help businesses take care of their financial transactions. 

Along with that, now QuickBooks also plays an essential role when recording any Insurance claim payments, and that too within a concise duration and without any error.

So, here in this article, we have mentioned the two recording ways for insurance claims using the QuickBooks software. And, we hope that it will be helpful for you in future.

Leave a Comment